Health & Safety Protocols for the Annual Meeting In-Person Experience

As we navigate through this unprecedented time as responsibly as we can, we have implemented a number of new safety measures based on guidance from health authorities, such as the Centers for Disease Control and Prevention (CDC) and appropriate government agencies. We, along with the JW Marriott Hotel are all committed to a responsible Annual Meeting. As Indiana safety guidelines and requirements change and shift between now and the Annual Meeting, we will continue to adapt and refine our approach, sharing them with you on this resource page as we go.

 

 

 

  • Self-Check Before You Go
    Before you go, you should assess whether you may have symptoms of COVID-19 by using the CDC self-check tool. You should also avoid contact with anyone who is exhibiting symptoms.  Please note the CDC advises that older adults and people of any age who have serious underlying medical conditions might be at higher risk for severe illness from COVID-19. You should evaluate your risk in determining whether to attend.  Any interaction with the public poses an inherent risk of being exposed to COVID-19, and we cannot guarantee that you will not be exposed while attending the Annual Meeting.


 

  • Daily Temperature Checks
    We ask that all attendees complete a health screening and temperature check at home, prior to coming to the JW Marriott. Individuals with a temperature of 100.4 degrees or higher should stay home.  We are offering a Risk Free Registration for any of our in-person attendees – you may receive a full refund (or switch to the virtual registration fee) should you become ill or come into contact with someone who has COVID-19. Any ISBA staff working the Annual Meeting will have daily temperature checks as well.


 

  • Social Distancing
    We expect all attendees to follow the 6ft social distancing guidelines. There will be reminders throughout the meeting space and all meeting rooms will be set at 6ft distancing. Additionally, attendees will be provided with a choice of color-coded lanyards so you can indicate your social distance preferences.


 

  • Face Coverings Required
    Attendees & ISBA Staff will be required to wear a face covering while at the Annual Meeting, except when eating or drinking (or giving a presentation). The use of face coverings should not be seen as a substitute for physical distancing. ISBA will provide personal kits to all in-person attendees to include: mask, sanitizer and tissues as well as a small notepad and pen. All face coverings should:
    • Fully cover an individual’s nose and mouth and allow the attendee to remain hands-free
    • Fit snugly but comfortably against the side of the face
    • Be secured with ties or ear loops
    • Be made of breathable material, either disposable or reusable


 

  • Exhibit Hall
    Due to the amount of space needed to accommodate the social distancing and our capped in-person attendance, we will be offering our exhibit hall online this year through our webinar platform.


 

  • Food and Beverage
    We have been working closely with the JW Marriott to reconfigure all of our meals and breaks to limit contact with staff as well as other attendees as much as possible. There will not be any buffets. However, rest assured the food and drinks will be as excellent as always.


 

  • Enhanced Cleaning
    Click here for a letter from the General Manager of the JW Marriott Hotel. At the JW Marriott, new cleaning and safety protocols have been developed and they are following the Meet & Stay Confident Campaign guidelines. All employees will have their temperature checked every day and will be required to wear face coverings. There will be enhanced cleaning procedures using EPA-approved cleaners and disinfectants, including frequent cleaning of high-touch areas such as telephones, remote controls, door handles, light switches, elevators, table tops, and other places. Additionally, the JW Marriott has provided abundant hand sanitizing stations and the ISBA will be providing wipes and sanitizer in all meeting rooms. All guests are encouraged to wash their hands regularly.


 

  • No Handshakes, Hugs, Or Ties Allowed
    Let’s protect each other by avoiding physical contact like handshakes, hugs or high fives. And if you have to wear a face covering, are you really going to want to wear a tie? Leave them at home. Seriously, we want attendees at the Annual Meeting this year to be as comfortable as possible. Business casual is fine and casual will not be judged.


We have taken enhanced health and safety measures—for you, and our staff. Let’s help keep each other healthy.