Third, use a consistent naming structure. Start with an action word (e.g., Read, Call, Review, Discuss, Meet with, etc.) and then add a detailed description (e.g., Call client to discuss settlement offer and response).

If the task is to contact someone, take a few seconds to add the contact information to the task’s memo area. That way you have everything you need to accomplish the task and should be less likely to procrastinate when you are ready to do the task.

Finally, consider adding the case/matter name in the task (either the description or the memo/notes area) so you can search for it later.